Meetings. Events. Memories
From corporate meetings and conferences to team retreats and special events, The Villa Roma offers versatile venues, exceptional hospitality, and everything you need for a successful gathering.
Meaningful Gatherings. Beautifully Hosted.
The Villa Roma offers an expansive 40,000 square feet of versatile meeting space, designed to accommodate groups of all sizes and purposes. From an intimate boardroom for executive meetings to a grand 750-seat theater for large presentations or conferences, our spaces can be customized to meet your specific needs. Whether you’re hosting a small workshop, a team-building event, or a large-scale corporate conference, our adaptable venues provide the perfect setting for any occasion. With state-of-the-art amenities and exceptional service, every detail is tailored to ensure your event runs smoothly and successfully.
Celebrate business and connection with seamless service.
Packages
Premier Meeting & Event Spaces
Flexible layouts designed to accommodate events of any scale.
The Club Forum (Stage, Light & Sound)
- 90' x 90'
- 8000 sq ft
East Rooms
- 96' x 28'
- 2688 sq ft
West Room
- 67' x 22'
- 1474 sq ft
Chamanwoods (The Clubhouse)
- 50’x80’
- 4000sqft
Alba Nuova (Main Dining Room)
- Varies
- Varies
Brookside 1
- 20’x36’
- 720sqft
Mezzanine Exhibit Space
- Different Space Sizes
- 1500sqft
Lobby Exhibit Space
- Different Space Sizes
- 1300sqft
Policies and Procedures
Learn more about our billing, catering, and event requirements to ensure a seamless experience.
We welcome new accounts but require that credit be established with our Accounting Office thirty days prior to arrival date if you require billing privileges. Credit can only be established for functions over a minimum of $500.00. A credit application can be supplied by your catering manager. Approved billings are payable within ten days of receipt of statement. In the event billing arrangements are not made in full payment is due at the conclusion of the event and a credit card is required for backup. Advance deposits, when required, are non refundable.
All food items must be supplied by the Hotel. Off premises catering is available. Menu selections, room requirements and all other arrangements must be received thirty days prior to the function. These menus are only a general suggestion as to the selection and variety of entrees and compliments available to you. We take great pride in developing specific ideas and themes or simply expressing your tastes in a personally tailored menu. No food may be taken off of Hotel premises. All food and beverage prices are subject to change and will be confirmed 90 days in advance. Villa Roma Resort and Conference Center as licensee is responsible for the administration of the sale and service of alcoholic beverage in accordance with New York State Liquor Control Board regulations. All alcoholic beverages must be purchased from the hotel.
It is a requirement that the Hotel is notified of the exact number of attendees by noon, three working days prior to the event (72 Hours). This minimum number of guests will be considered a guarantee for which you will be charged even if less than the minimum attend. An increase in the guaranteed number of guests will be accepted up to 24 hours before the function (48 hours on weekends). If the guaranteed attendance is not received in the Catering Office, the expected number of people will serve as the guarantee. Full charges will be assessed for any function canceled within five working days of the scheduled date. Cancellations must be confirmed in writing.
All of our meeting and event venues are displayed for your convenience. Please note that not every venue is available for every type of event. Venue availability depends on factors such as the event type, group size, setup requirements, date, and operational considerations.
Some venues are reserved exclusively for specific events or occasions. Our Events Team will recommend and confirm the most suitable venue based on your event requirements.
Function rooms are assigned according to the anticipated guaranteed number of guests. If there are fluctuations on the number of attendees, the Hotel reserves the right to assign accordingly the banquet function. The Hotel reserves the right to assign accordingly the banquet function room. The hotel reserves the right to charge a service fee for set-up of meeting rooms with extraordinary requirements. A room set-up fee will be charged when applicable.
A service charge of 18% and applicable state sales tax will be added to all food, beverage, rental and audiovisual charges. New York Law states that the entire service is subject to state sales tax. Tax-exempt organizations must present their New York State tax-exempt form prior to arrival.