Meetings & Conferences
The Villa Roma’s customized meeting packages give you the flexibility to plan a meeting or conference based on your group’s specific needs. Located just 2 1/2 hours from most parts of the Tri-State area in the Catskill Mountains, Villa Roma offers an easy, scenic escape with all the amenities, meeting space and technology you need for a successful meeting.
From bowling tournaments to theme menus to that crazy idea you had last weekend, Villa Roma’s on site meeting coordinators will work with you to create a one of a kind experience. We can customize everything from your meeting space to team-building activities. The Villa Roma can accomodate events from 10 to 1,000 people and offers 40,000 square feet of flexible meeting space, high speed Internet access and the latest in audio/visual presentation technology.
The Villa Roma can also customize your group’s meals and entertainment. We serve gourmet meals with the flexibility to choose plated, buffet, boxed or butler style dining based on your schedule, needs and preferences. We offer nightly entertainment at the Club Forum and Marty’s lounge.
Business Packages
Complete Meeting Package Includes:
- Specially Planned Meals for Your Group
- Refreshment Breaks & Set-Up – Themes and Multiple Choices Available
- Meeting Space – For 12 to 1,000 people
- Overnight Accommodations – From Deluxe to 2 Bedroom Suites
- On-site Meeting Coordinator – Award winning service
- Packages start at $119 per person per night
- Nightly Entertainment, 2 Lounges, Live Music
Save Time to Add:
- Motivation and Morale Programs
- Spouse Programs
- Golf
All Available on-site for your convenience.
Rates are subject to blackout periods and vary depending on meeting space and meal requirements.
Business Facilities
At Villa Roma, we have numerous meeting spaces that can house anywhere from thirty to seven hundred and fifty people.
Click here to view the below specs in PDF format.
Swipe right on mobile to view room specs.
Name of Room |
Size of
Room |
Reception
|
Auditorium |
Classroom
|
Conference |
Banquet
|
Dimensions
|
Ceiling
Height |
Club Forum* |
8,000
|
700
|
Varies
|
750
|
Varies
|
Varies
|
90’x90′
|
15′
|
Tivoli Lounge |
1,488
|
100
|
75
|
45
|
Varies
|
Varies
|
48’x31′
|
15′
|
East Room |
2,688
|
200
|
225
|
150
|
80
|
Varies
|
96’x28′
|
10′
|
As Breakouts: | ||||||||
East 1 |
1,120
|
75
|
100
|
60
|
40
|
Varies
|
40’x28′
|
10′
|
East 2 |
784
|
50
|
75
|
40
|
25
|
Varies
|
28’x28′
|
10′
|
East 3 |
784
|
50
|
75
|
40
|
25
|
Varies
|
28’x28′
|
10′
|
West Room |
1,474
|
125
|
175
|
100
|
50
|
Varies
|
67’x22′
|
10′
|
As Breakouts: | ||||||||
West 1 |
946
|
80
|
80
|
50
|
50
|
60
|
43’x22′
|
10′
|
West 2 |
528
|
Varies
|
30
|
20
|
Varies
|
Varies
|
24’x22′
|
10′
|
North Room |
988
|
75
|
90
|
60
|
40
|
Varies
|
38’x26′
|
10′
|
The Club at Villa Roma |
4,000
|
300
|
Varies
|
75
|
50
|
300
|
50’x80′
|
40′
|
Main Dining Room |
Varies
|
750
|
Varies
|
Varies
|
Varies
|
600
|
Varies
|
Varies
|
Indoor Tennis Center Exhibit Area |
10,000
|
Varies
|
Varies
|
Varies
|
Varies
|
Varies
|
100’x100′
|
45′
|
Mezzanine Exhibit Space |
1.500
|
Varies
|
–
|
–
|
–
|
Varies
|
Different Sizes
|
8′
|
Lobby Exhibit Space |
1,300
|
Varies
|
Varies
|
Varies
|
Varies
|
Varies
|
Different Sizes
|
8′
|
Brookside 1 |
720
|
50
|
50
|
45
|
40
|
Varies
|
20’x36′
|
8′
|
Brookside 2 |
300
|
–
|
–
|
–
|
12-Board
Table |
–
|
15’x20′
|
8′
|
Club Forum* | |
---|---|
Size of Room | 8,000 |
Reception
|
700 |
Auditorium | Varies |
Classroom | 750 |
Conference | Varies |
Banquet | Varies |
Dimensions | 90’x90′ |
Ceiling Height | 15′ |
Tivoli Lounge | |
Size of Room | 1,488 |
Reception
|
100 |
Auditorium | 75 |
Classroom | 45 |
Conference | Varies |
Banquet | Varies |
Dimensions | 48’x31′ |
Ceiling Height | 15′ |
East Room | |
Size of Room | 2,688 |
Reception
|
200 |
Auditorium | 225 |
Classroom | 150 |
Conference | 80 |
Banquet | Varies |
Dimensions | 96’x28′ |
Ceiling Height | 10′ |
As Breakouts: | |
East 1 | |
Size of Room | 1,120 |
Reception
|
75 |
Auditorium | 100 |
Classroom | 60 |
Conference | 40 |
Banquet | Varies |
Dimensions | 40’x28′ |
Ceiling Height | 10′ |
East 2 | |
Size of Room | 784 |
Reception
|
50 |
Auditorium | 75 |
Classroom | 40 |
Conference | 25 |
Banquet | Varies |
Dimensions | 28’x28′ |
Ceiling Height | 10′ |
East 3 | |
Size of Room | 784 |
Reception
|
50 |
Auditorium | 75 |
Classroom | 40 |
Conference | 25 |
Banquet | Varies |
Dimensions | 28’x28′ |
Ceiling Height | 10′ |
West Room | |
Size of Room | 1,474 |
Reception
|
125 |
Auditorium | 175 |
Classroom | 100 |
Conference | 50 |
Banquet | Varies |
Dimensions | 67’x22′ |
Ceiling Height | 10′ |
As Breakouts: | |
West 1 | |
Size of Room | 946 |
Reception
|
80 |
Auditorium | 80 |
Classroom | 50 |
Conference | 50 |
Banquet | 60 |
Dimensions | 43’x22′ |
Ceiling Height | 10′ |
West 2 | |
Size of Room | 528 |
Reception
|
Varies |
Auditorium | 30 |
Classroom | 20 |
Conference | Varies |
Banquet | Varies |
Dimensions | 38’x26′ |
Ceiling Height | 10′ |
North Room | |
Size of Room | 988 |
Reception
|
75 |
Auditorium | 90 |
Classroom | 60 |
Conference | 40 |
Banquet | Varies |
Dimensions | 38’x26′ |
Ceiling Height | 10′ |
The Club at Villa Roma | |
Size of Room | 4,000 |
Reception
|
300 |
Auditorium | Varies |
Classroom | 75 |
Conference | 50 |
Banquet | 300 |
Dimensions | 50’x80′ |
Ceiling Height | 40′ |
Main Dining Room | |
Size of Room | Varies |
Reception
|
750 |
Auditorium | Varies |
Classroom | Varies |
Conference | Varies |
Banquet | 600 |
Dimensions | Varies |
Ceiling Height | Varies |
Indoor Tennis Center Exhibit Area | |
Size of Room | 10,000 |
Reception
|
Varies |
Auditorium | Varies |
Classroom | Varies |
Conference | Varies |
Banquet | Varies |
Dimensions | 100’x100′ |
Ceiling Height | 45′ |
Mezzanine Exhibit Space | |
Size of Room | 1,500 |
Reception
|
Varies |
Auditorium | – |
Classroom | – |
Conference | – |
Banquet | Varies |
Dimensions | Different Sizes |
Ceiling Height | 8′ |
Lobby Exhibit Space | |
Size of Room | 1,300 |
Reception
|
Varies |
Auditorium | Varies |
Classroom | Varies |
Conference | Varies |
Banquet | Varies |
Dimensions | Different Sizes |
Ceiling Height | 8′ |
Brookside 1 | |
Size of Room | 720 |
Reception
|
50 |
Auditorium | 50 |
Classroom | 45 |
Conference | 40 |
Banquet | Varies |
Dimensions | 20’x36′ |
Ceiling Height | 8′ |
Brookside 2 | |
Size of Room | 300 |
Reception
|
– |
Auditorium | – |
Classroom | – |
Conference | 12-Board Table |
Banquet | – |
Dimensions | 15’x20′ |
Ceiling Height | 8′ |
*Complete with Stage, Lighting & Sound System
Motivation & Morale Building
The Social and Activities Department provides a wide variety of recreation and entertainment options including:
- Scavenger Hunts
- Boat Building
- Bon Fires
- Softball Tournament
- Villa Roma Wacky Olympic Relay Races
- Marketing Strategies and Invention Program
- Model Building
- Puzzling Solutions
- Wilderness Survival
- Murder Mysteries
- Seminars/Moitvational Speakers
- Theme Parties
Corporate Meal Deals
Feel free to peruse our selection of menu items for breakfast, lunch, and dinner, but be sure not to miss out on our special meal packages and beverage items that are sure to make you an instant hero among your group!
Choice of:
- Grapefruit
- Sliced Melon
- Assorted Cold Cereal
- Cottage Cheese
- Fruit Cup
- Stewed Prunes
Choice of:
- Eggs Any Style
- Hot Cereal Du Jour
- Fluffy French Toast
- Golden Pancakes
- Home Fries
- Crisp Bacon
- Hearty Sausage
- Grilled Ham
- Bagel
- English Muffins
- Breakfast Cake
- Toast
- Juice
- Coffee or Lipton Tea
- Assorted Chilled Juices
- Fresh Baked Bread, Muffins & Bagels with Jellies, Jams and Spreads
- Scrambled Eggs
- Omelet Station
- Thickly Sliced French Toast
- Hot Pancakes
- All accompanied by Hot Maple Syrup
- Bacon Strips
- Sausage
- Seasoned Breakfast Potatoes
- Individual Assorted Cereals
- Milk, Brewed Coffee, Decaf
- Hot Tea
- Juice
- Seasonal Fruit
- Muffin/Danish
- Yogurt/Granola
- Seasonal Berries
- Assorted Cold Cereal
Choice of:
Choice of:
Choice of:
$12.95 plus tax and gratuity
The Villa Roma Buffet*
$15 plus Tax and Gratuities. Minimum of 50 guests required*
Villa Roma Continental Breakfast
$9.95 plus tax and gratuities
Available for $22.95
- Assorted Juices
- Display of Sliced Fruit
- Vanilla Yogurt and Bowls of Toppings to Include Crunchy Granola, Berries, and Dried Fruit
- Elaborate Display of Imported and Domestic Cheese with Sliced French Bread
- Fresh Baked Breakfast Bakeries – Mini Bagels and Cream Cheese
- Smoked Salmon with Cream Cheese Platter
- Mixed Garden Greens
- Roma Tomato Salad
- Herb Scrambled Eggs
- Thick French Toast with Warm Maple Syrup and Raspberry Sauce
- Apple Smoked Bacon and Spicy Breakfast Sausage
- Seasoned Breakfast Potatoes
- Fettuccine Primavera with Olive Oil and Garlic
- Chicken and Shrimp Stir Fry
- Yellow Rice
- Fresh Melody of Vegetables
- Carving Station
- Glazed Ham with Jack Daniels Sauce
- Herb Crusted Top Sirloin of Beef –Natural Juices
- Assorted Baked Desserts
- Mid-Morning Refresh: Coffee, Decaf, Hot Teas, Juice, and Danish – $3.95 per person
- Afternoon Stretch: Coffee, Decaf, Hot Tea, Assorted Soda, Bottled Water, Assorted Gourmet Cookies, Brownies – $4.95 per person
- Ice Cream Sundae Station: Make your own Sundae with a Variety of Fruit Toppings, Chocolate, and Butterscotch Syrups, Sprinkles, Coffee & Tea – $7.95 per person
PLUS TAX & GRATUITY
All Luncheon Entrée Include our Garden Salad with House Dressing, Fresh Baked Rolls and Butter, Coffee, Decaf, or Tea. All Entrees except Pasta are served with Chef’s Choice of Starch or Seasonal Vegetables and Desserts.
- Grilled New York Strip Steak: 8 oz served with Grilled Onions – $21.95
- Sliced Roast London Broil: With Red Wine Mushroom Sauce – $18.95
- Beef Bourguignonne: Sirloin Pieced Sauteed with Challots, Button Mushrroms, Burgundy Demi Glaze – $16.95
- Roast Half Chicken: Oven Herb Roasted, Sauce Natural – $15.95
- Chicken Parmesan: Tender Boneless Breast of Chicken Topped with Marinara Sauce, Mozzarella, and Parmesan Cheese. Served with Fettuccine – $16.95
- Roast Tom Turkey: Accompanied with an Apple and Sage Dressing with Home Style Gravy – $15.95
- Eggplant Parmesan $14.95
- Pasta Primevera $13.95
- Baked Tilapia $16.95
- Shrimp/Tuna/Chicken Salad Platters $11.95
- Chef’s Salad: A mixture of Ham, Turkey, American and Swiss Cheese on a Bed of Chilled Greens with Tomato, Egg and Choice of Dressing – $12.95
- Chicken Caesar Salad: A traditional Caesar’s Salad with Freshly Grilled Chicken Breast and our special Caesar Dressing – $12.95
- Boxed Lunches: All Boxed Lunches include Soft Drink or Bottled Water, Fresh Fruit, Potato Chips, Dessert – $10.95
- Choice of
- Ham & Cheese on Rye
- Turkey & Cheese on White
- Tuna Wrap
- Grilled Vegetable Wrap
- Choice of
On the Lighter Side
All Salads are served with Freshly Baked Rolls and Butter, “Today’s” Soup and Chef’s Selection of Fresh Baked Desserts
All prices are Plus 8% Tax & 18% Gratuity
All buffets are served with Soup of the Day, Choice of Two Salads, Entrée, Chef’s Choice Starch, Seasonal Vegetables, French Bread, Rolls and Butter, and one Chef’s Selection of Cake and Pie, Coffee, Decaf, and Hot Tea.
- Minimum of 35 guests $12.95
- Each Additional Entrée $3.95 per person
- Lunch Buffet Choices: $16.95
- Salad Bar (Choice of 2)
- Regular Lunch Buffet
- BBQ Buffet
- Deli Buffet
Tossed Garden Salad
Old Fashion Potato Salad
Tomato and Onion Vinaigrette
Tri-Color Pasta Salad
Red Cabbage Slaw
German Potato Salad
Fruit Cocktail
Stuffed Shells
Roasted Chicken
Meatloaf
Beef Burgundy
Veal Spezzitino
Baked Ziti
Tilapia Oreganato
Cajun Catfish
Pasta Primevera with Olive Oil and Garlic
BBQ Chicken
Ribs
Corn on the Cob
Baked Beans
Hamburgers
Hot Dogs
Potato Salad
Cole Slaw
Ham, Roasted Turkey
Salami
American Cheese
Swiss Cheese
Roast Beef
Pepperoni
Potato Salad
Cole Slaw
Relish Tray
Assorted Rolls and Breads
Fresh Baked Cookie Platter
All Dinner Entrees Include our Garden Salad with Choice of Dressing, Chef’s Choice of Starch and Seasonal Vegetables.
Grilled Filet Mignon: Filet of Tenderloin of Beef, and served with Béarnaise Sauce or Bondalas -$29.95
New York Strip Steak: New York Strip Steak served with Herbed Butter – $21.95
Roasted Prime Rib of Beef: Served with Natural Juices – $24.95
London Broil $21.95
Short Ribs $23.95
Chicken Parmesan $18.95
Chicken Florentine: Over a Bed of Spinach in a Caper Sauce – $18.95
Chicken Francaise: A Classic Lemon Scented Dish – $17.95
Chicken Villa Roma: Breast of Chicken with a Duxelle of Mushrooms and Procuitto and Mozzarella Cheese and a Natural Sauce – $19.95
Veal Saltimbocca: Fresh Cutlet Filled with Prosciutto Ham, Spinach And Swiss Cheese Charbroiled and served with a Merlot Demi Glaze – $24.95
Veal Parmesan $24.95
Broiled Salmon: Broiled to Perfection served with a Raspberry Béarnaise, Hollandaise Sauce or Fruit Salad – $23.95
Baked Stuffed Sole: Twin Filet of Sole, wrapped around a flavorful Seafood Stuffing and served with a Wine Cream Sauce – $26.95
Swordfish Steak: Served with Herb Butter, Hollandaise Sauce or Blackened – $27.95
3 Cheese Ravioli: Filled Ravioli served with a Marinara or Alfredo Sauce – $16.95
Design Your Own Dinner Buffet
(Minimum 50 Guests) $24.95
All buffets are served with Choice of Two Salads, one Entrée, Chef’s Choice Starch, Seasonal Vegetables, French Bread, Rolls and Butter, and Chef’s Selection of Cake and Pie, Coffee, Decaf, and Hot Tea
Buffet Additions (per person)
Additional Salad $1.50
Entrees $3.95
Additional Starch or Vegetable $1.95
Pasta Station $5.95
Stir Fry Station $6.00
Dessert $2.50
Buffet Carving Station (per person)
Carved Roast Turkey $3.50
Carved Ham $3.50
Carved Pork Loin $3.75
Carved Sirloin $4.95
Viennese Table (per person)
Assorted Mini Pastries $4.95
Includes Napoleons, Eclairs, Petit
Fours, Cannolis, Assorted Cakes and
Cookies
Entrees
- Roasted Chicken
- Fried Chicken
- Lemon Pepper Chicken
- Roasted Sausage with Peppers and Onions
- Fresh Pork Loin
- Seafood Newburg
- Pasta Primavera
- Chicken, Beef
- Seafood or Vegetable Stir Fry
- Sliced Roast Beef in a Rich Merlot Sauce
- 4 Cheese Baked Ziti with Mini Meatballs
- Baked Tilapia with Tomato and Onion and a spicy Tomato Sauce
- Roasted Turkey
Group Reception Options
(prices do not include tax or gratuities)
- Cold Hors D’oeuvres (priced per 100)
- Finger Sandwiches $225
- Assorted Cold Canapes $225
- Seafood Salad in Phyllo Shell $185
- Stuffed Deviled Eggs $125
- Hot Hors D’oeurves (priced per 100)
- Chicken Coconut $200
- Stuffed Mushroom Caps $120
- Swedish Meatballs $100
- Buffalo Style Wings $150
- Ravioli $150
- Mini-Quiche Lorraine $125
- Egg Rolls with Duck Sauce $125
- Franks Wrapped in Pastry $135
- Bacon Wrapped Scallops $200
- Grilled Baby Lamb Chops $375
- Mini Beef and Chicken Wellington $200
- Cheese Sticks $100
- Pizza Bites $100
- Beef or Chicken Sliders $175
- Jalapeno Poppers $175
- Fried Zucchini with Marinara Sauce $100
- Popcorn Shrimp $125
- Mini Tacos $100
Displayed Presentations
- Cheese & Fruit Mirror (serves 25) $70.00
- Fresh Vegetable Crudites & Dip Mirror (serves 60) $60.00
- Cheese & Fruit Mirror (serves 60) $140.00
- Fresh Fruit Display (serves 60) $120.00
- Baked Cabernet Brie Wheel served with French $125.00
- Bread and Pita Wedges
- Cheese, Vegetable, and Fruit Station $6.95
An abundant display of Imported Cheese, Fresh Fruit, Garden Vegetables, and Freshly Baked International Breads and oils colorfully presented on a large, round table. Accompanied by spreads and house dips
- Taco Station (per person) $3.95
- Hard, Soft Tacos, Shredded Cheddar, Sour Cream, Salsa, Guacamole, Shredded Lettuce, Seasoned Ground Beef
- Raw Bar Station (per 100 pieces) $16.95 per person
- Oysters
- Peeled Shrimp with Cocktail Sauce
- Crab Claws
- Clams and Mussels
- All Accompanied by Spicy Cocktail, Horseradish, and Crackers with Lemon Wedges
Our manned stations provide options ranging from comfort food classics to ethnic-specific cuisines.
Oriental Stir-Fry Station $7.95 per person
- Chicken Oriental
- Beef Teriyaki
- Stir-Fry Vegetables
- Shrimp Station $5.95 per person
Choice of 2 Linguini, Fettuccini, Penne Shells, Bowties
- Sauces Marinara
- Alfredo
- White Clam ala Vodka
- Meat sauce
Maple Glazed Ham: Honey Baked Ham accompanied by a variety of Mustards and Chutneys – $3.95 per person
Roasted Tom Turkey: Accompanied by Sage Mayonnaise and Cranberry Chutney served with Freshly Baked Silver Dollar Rolls – $5.75 per person
Roasted Sirloin of Beef: Accompanied by Stone Ground Mustard, Horseradish Sauce and Served with Multi-Grain Rolls – $6.25 per person
Tenderloin of Beef: Accompanied by Stone Ground Mustard, Horseradish Sauce and Served with Silver Dollar Rolls – $7.50 per person
One Complimentary Carver per reception
The charge for additional carvers is $75 for 90 minutes
Face it. No group outing is complete without proper libations. Below is a list of the beverages offered at Villa Roma—you’ll find that we have more than enough to meet your group’s demands.
Beverage Service
We offer a complete selections of Beverages to
Compliment your functions.
Open-Bar-Per Person
Well and Call
First Hour $12.50
2 Hours $18.50
3 Hours $24.50
4 Hours $30.00
5 Hours $34.50
Premium Brands
First Hour $15.00
2 Hours $22.00
3 Hours $28.50
4 Hours $35.00
5 Hours $40.00
Keg Beer
Domestic $225
Premium $275
Cordial Party $6.95 per person
Choice of 3 liquors with International Coffee
Selections (Minimum of 35 guests)
In Room Amenities
Cheese & Cracker Platter $25.00
Chocolate Covered Strawberries $35.00
Fruit Tray $25.00
Fruit Basket $25.00
The Villa Roma offers a wide variety of wines. Please take a look at our wine list to see what we have available! Wine_List.pdf
We welcome new accounts but require that credit be established with our Accounting Office thirty days prior to arrival date if you require billing privileges. Credit can only be established for functions over a minimum of $500.00. A credit application can be supplied by your catering manager. Approved billings are payable within ten days of receipt of statement. In the event billing arrangements are not made in full payment is due at the conclusion of the event and a credit card is required for backup. Advance deposits, when required, are non refundable.
All food items must be supplied by the Hotel. Off premises catering is available. Menu selections, room requirements and all other arrangements must be received thirty days prior to the function. These menus are only a general suggestion as to the selection and variety of entrees and compliments available to you. We take great pride in developing specific ideas and themes or simply expressing your tastes in a personally tailored menu. No food may be taken off of Hotel premises. All food and beverage prices are subject to change and will be confirmed 90 days in advance. Villa Roma Resort and Conference Center as licensee is responsible for the administration of the sale and service of alcoholic beverage in accordance with New York State Liquor Control Board regulations. All alcoholic beverages must be purchased from the hotel.
It is a requirement that the Hotel is notified of the exact number of attendees by noon, three working days prior to the event (72 Hours). This minimum number of guests will be considered a guarantee for which you will be charged even if less than the minimum attend. An increase in the guaranteed number of guests will be accepted up to 24 hours before the function (48 hours on weekends). If the guaranteed attendance is not received in the Catering Office, the expected number of people will serve as the guarantee. Full charges will be assessed for any function canceled within five working days of the scheduled date. Cancellations must be confirmed in writing.
Function rooms are assigned according to the anticipated guaranteed number of guests. If there are fluctuations on the number of attendees, the Hotel reserves the right to assign accordingly the banquet function. The Hotel reserves the right to assign accordingly the banquet function room. The hotel reserves the right to charge a service fee for set-up of meeting rooms with extraordinary requirements. A room set-up fee will be charged when applicable.
A service charge of 18% and applicable state sales tax will be added to tall food, beverage, rental and audiovisual charges. New York Law states that the entire service is subject to state sales tax. Tax-exempt organizations must present their New York State tax-exempt form prior to arrival.