Meetings & Conferences

The Villa Roma’s customized meeting packages give you the flexibility to plan a meeting or conference based on your group’s specific needs. Located just 2 1/2 hours from most parts of the Tri-State area in the Catskill Mountains, Villa Roma offers an easy, scenic escape with all the amenities, meeting space and technology you need for a successful meeting.

From bowling tournaments to theme menus to that crazy idea you had last weekend, Villa Roma’s on site meeting coordinators will work with you to create a one of a kind experience. We can customize everything from your meeting space to team-building activities. The Villa Roma can accomodate events from 10 to 1,000 people and offers 40,000 square feet of flexible meeting space, high speed Internet access and the latest in audio/visual presentation technology.

The Villa Roma can also customize your group’s meals and entertainment. We serve gourmet meals with the flexibility to choose plated, buffet, boxed or butler style dining based on your schedule, needs and preferences. We offer nightly entertainment at the Club Forum and Marty’s lounge.

Meeting Packages

Complete Meeting Package Includes:

  • Specially Planned Meals for Your Group
  • Refreshment Breaks & Set-Up – Themes and Multiple Choices Available
  • Meeting Space – For 12 to 1,000 people
  • Overnight Accommodations – From Deluxe to 2 Bedroom Suites
  • On-site Meeting Coordinator – Award winning service
  • Packages start at $119 per person per night
  • Nightly Entertainment, 2 Lounges, Live Music

Save Time to Add:

  • Motivation and Morale Programs
  • Spouse Programs
  • Golf

All Available on-site for your convenience.

Rates are subject to blackout periods and vary depending on meeting space and meal requirements.

Retreats & Leadership Programs

The Social and Activities Department provides a wide variety of recreation and entertainment options.

The Social and Activities Department provides a wide variety of recreation and entertainment options.

  • Scavenger Hunts
  • Boat Building
  • Bon Fires
  • Softball Tournament
  • Villa Roma Wacky Olympic Relay Races
  • Marketing Strategies and Invention Program
  • Model Building
  • Puzzling Solutions
  • Wilderness Survival
  • Murder Mysteries
  • Seminars/Moitvational Speakers
  • Theme Parties

Function Space

At Villa Roma, we have numerous meeting spaces that can house anywhere from thirty to seven hundred and fifty people.

Click here to view the below specs in PDF format.

Motivation & Team Building

Feel free to peruse our selection of menu items for breakfast, lunch, and dinner, but be sure not to miss out on our special meal packages and beverage items that are sure to make you an instant hero among your group!

Feel free to peruse our selection of menu items for breakfast, lunch, and dinner, but be sure not to miss out on our special meal packages and beverage items that are sure to make you an instant hero among your group!

We welcome new accounts but require that credit be established with our Accounting Office thirty days prior to arrival date if you require billing privileges. Credit can only be established for functions over a minimum of $500.00. A credit application can be supplied by your catering manager. Approved billings are payable within ten days of receipt of statement. In the event billing arrangements are not made in full payment is due at the conclusion of the event and a credit card is required for backup. Advance deposits, when required, are non refundable.

All food items must be supplied by the Hotel. Off premises catering is available. Menu selections, room requirements and all other arrangements must be received thirty days prior to the function. These menus are only a general suggestion as to the selection and variety of entrees and compliments available to you. We take great pride in developing specific ideas and themes or simply expressing your tastes in a personally tailored menu. No food may be taken off of Hotel premises. All food and beverage prices are subject to change and will be confirmed 90 days in advance. Villa Roma Resort and Conference Center as licensee is responsible for the administration of the sale and service of alcoholic beverage in accordance with New York State Liquor Control Board regulations. All alcoholic beverages must be purchased from the hotel.

It is a requirement that the Hotel is notified of the exact number of attendees by noon, three working days prior to the event (72 Hours). This minimum number of guests will be considered a guarantee for which you will be charged even if less than the minimum attend. An increase in the guaranteed number of guests will be accepted up to 24 hours before the function (48 hours on weekends). If the guaranteed attendance is not received in the Catering Office, the expected number of people will serve as the guarantee. Full charges will be assessed for any function canceled within five working days of the scheduled date. Cancellations must be confirmed in writing.

Function rooms are assigned according to the anticipated guaranteed number of guests. If there are fluctuations on the number of attendees, the Hotel reserves the right to assign accordingly the banquet function. The Hotel reserves the right to assign accordingly the banquet function room. The hotel reserves the right to charge a service fee for set-up of meeting rooms with extraordinary requirements. A room set-up fee will be charged when applicable.

A service charge of 18% and applicable state sales tax will be added to tall food, beverage, rental and audiovisual charges. New York Law states that the entire service is subject to state sales tax. Tax-exempt organizations must present their New York State tax-exempt form prior to arrival.

Packages

Seasonal Specials

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